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Reading a document over and over can waste valuable time. Minimize the number of times a document is read by immediately filing, discarding or placing the items in a "to do" file. The amount of paperwork on your desk will be greatly reduced by making this a part of your daily routine.
Categorize files into two categories: active and inactive. Keep active files accessible (on your desk, in a rolling file cart or in a filing cabinet) and store inactive files in a labeled storage box. This will reduce time spent rummaging through a huge stack of files that may not be current.
